Careers
home|careers| join our winning team| Job Details | |||
|
|
|||
| Job Title | Sr. Administrative Assistant | ||
| Location | VA, Chantilly | ||
| Relocation | No | ||
| Security Clearance Level | Top-Secret | ||
| Security Clearance Basis | Sensitive Compartmented Information (SCI) | ||
| Security Clearance Polygraph | Counterintelligence (CI) | ||
| Job ID Number | 160563 | ||
| Job Function | Administration | ||
| Potential for Deployment | No | ||
| Job Description | General Dynamics Information Technology is a top-tier IT integrator that provides information technology, systems engineering and professional services to customers in the defense, intelligence, homeland security, federal civil and commercial sectors. With 16,000 professionals worldwide, the company has the customer knowledge, domain expertise and proven performance to manage large-scale, mission-critical IT programs.
•Provide oversight for the daily activities of the Senior Government Executive's Office including performance direction of, if assigned, one or more administrative assistants. •Manage the Senior Government Executive's calendar, phone, e-mail, travel and contacts (both internal and external) using Microsoft Outlook, the internal conference room scheduler and the Visitor Access the system. Supporting Senior Government Executive's is this position's primary responsibility. •Collect and prepare materials for use in meetings/discussions. Meetings and/or discussions may be with the both higher and lower echelons within the Division. •Compose correspondence, monitor external internal communications, address communications in an expeditious manner and bring critical issues to the Senior Government Executives. •Manage incoming and outgoing communications, including telephone, c-mail and fax. •Initiate and follow up on high-level contacts inside and outside of the Branch. •Schedule and coordinate video teleconferences and conference calls. •Coordinate all logistical details for meetings and events. For meetings, this includes scheduling rooms, sending out meeting announcements, tracking attendance, arranging food, take minutes as appropriate and distributing follow-up materials. •Maintain a Branch organization chart that includes both government and contractor personnel and both local and dispersed organization elements. •Create/format documents, spreadsheets, databases and presentations. •Create, maintain and update charts, lists and calendars as well as reporting travel schedules and attendance to the front office. •Maintain and track travel and due diligence budgets. •Maintain official files and work with staff to create and maintain official files for the division. •Assist staff with proofreading, formatting and data input on Excel Spreadsheets, PowerPoint and Word documents (using track changes when needed). •Assist in preparing local, domestic and international travel arrangements, including authorizations, vouchers, and reimbursements through the Senior Government Executive and team as well as a in follow up on preparation of travel reimbursements to ensure timely filing and train new members on travel procedures. Experience utilizing TRIAD for travel is desired. •Review directives and instructional material pertaining to administrative practices and clerical policies and procedures to stay abreast of new, revised or amended policies and regulations. •Performs detailed administrative function for a government organization. Prepares, processes, monitors and updates required reports and documents including schedules and forms. Prepares, develops and updates charts and graphics for presentation. •Coordinate office activities and schedules; develop and recommend office procedures and systems; ensure smooth office operations. •Receive and distribute incoming mail; review and evaluate mail to identify those items requiring priority attention of the staff. •Receive and screen communications including telephone calls and e-mail messages, and provide assistance using independent judgment to determine which require priority attentions; prioritize, channel, and facilitate communication from program managers. •Write/draft routine correspondence for staff signatures. •Archive correspondence. •Attend management, committee, and other meetings and take minutes, as directed. •Serve as on-site liaison and point of contact for clients, consultants, and affiliate organizations. Answer questions and resolve or refer concerns by communicating proactively and demonstrating commitment to high quality service. Requires Bachelors degree or equivalent. Requires 4 - 6 years experience. •TS/SCI with CI Poly is required, candidates with a Lifestyle Poly will be accepted. •Excellent orals, written and organizational skills a must. •Must be comfortable working independently in a small office with lots of phone and on-line interaction and able to complete assignments on-time without extensive supervision. •Accustomed to making independent decisions/judgments about work priorities. •Attention to detail and a tolerance for working on multiple projects simultaneously. •Organizing own work, coordinating projects, setting priorities, meeting deadlines and following up on assignments with a minimum of direction. •Exemplary customer satisfaction skills. •Demonstrated commitment to completing projects on a timely basis. •Business correspondence formatting. •Standard office administrative practices and procedures, including the use of standard office equipment. •Analyzing and resolving office administrative and procedural problems. •Excellent verbal, written and computer skills. •Communicating effectively with co-workers, subordinates, superiors, the general public, representatives of public and private organizations and others sufficient to exchange or convey information. •Ability to take initiative, multi-task & work well under pressure. •High level of proficiency in the use of Microsoft Office programs, especially MS Word, MS Excel, and MS PowerPoint. |
||
| General Dynamics Information Technology is an Equal Employment Opportunity Employer. | |||
| Submit Resume | Add Job to Cart | Send this job to a friend | |||
| Job Cart Directions Interested in more than one position? Great! Instead of submitting multiple resumes, when you find a position that interests you, all you need to do is click on ADD JOB TO CART. At the bottom of the screen, you will see the positions you have added to your cart. When you are done searching, click on CHECKOUT & SUBMIT RESUME. If you have changed your mind and want to remove a position, you will be able to on the Resume Submittal Form, or click on CLEAR CART to start over. You are limited to selecting up to 15 jobs. |
|||
 If you have already submitted a resume and want to submit for this position you must login and update your existing profile |
|||
| Click Here to Log In | |||
| If you don't have a resume, click here to use our resume builder. | |||
| Want to create a job search agent? | |||
| Job Cart | |
| Clear Cart | Check out & Submit Resume |
| Redisplay Results Search Again | |
|
|