Job Details
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| Job Title | Invoice Processor | ||||
| Location | AZ - Phoenix | ||||
| Requisition Number | RE-13-2269 | ||||
| Department | Real Estate | ||||
| Percentage of Travel | No Travel | ||||
| Job Responsibilities | Want a company with a real vision? Our people make the difference in our success. Our vision is to provide Total Lifetime care to every pet, every parent, every time. We can't achieve this vision without the right people - they make the difference in our business and our success. Every associate plays a role in achieving our success by focusing on our three strategic priorities - delighting our customers, growing pet services and operating excellence. Here at the Store Support Group, you could play a key role in supporting these strategic initiatives. Today, PetSmart has over 1200 store locations, with many more scheduled to open soon. We continue to grow at our Corporate Headquarters which means great opportunities for a professional such as you! Benefits of working with PetSmart In addition to a competitive salary, PetSmart associates are eligible for health benefits, 401K options, Employee Stock Purchase Plan, paid time off, training and development, and an associate discount at all PetSmart stores! PetSmart is an Equal Opportunity Employer committed to hiring a diverse workforce, sustaining an inclusive and supportive work environment, and prohibiting harassment and discrimination in all aspects of employment. PetSmart participates in background, drug and E-Verify screenings as appropriate under Company policies and applicable law. SUMMARY This position is responsible for the processing of invoices related to all variable & monthly contract rent payments. Approximately 1200 stores. ESSENTIAL DUTIES AND RESPONSIBILITIES Enters all approved invoices into the Real Estate Manager database for processing (CAM, RET, Ins) via export to the SAP system. Requires attention to detail to ensure correct vendor numbers, identify incorrect G/L coding, mathematical errors or incorrect invoice descriptions. Validate all scheduled items prior to export to SAP. Process and follow up on emergency payment requests to avoid default. Will process up to $12 million dollars in variable rental payments and $41 million dollars in monthly contract rent payments each month. Validates SAP upload log and troubleshoots any issues. Once checks are printed by the AP department, picks up all checks and distributes to staff as requested. Prepares invoice batches for scanning, confirms correct scanning of all invoices and files all variable expense invoices. Retrieves and distributes department mail. Issues insurance letters to Landlords requiring updated certificates of insurance per the terms of the lease. Updates a spreadsheet for confirmed receipt of insurance certificates from Landlords. Requests certificates of insurance from PetSmart's Insurance carrier to send to Landlords for new stores and upon annual renewal of the policy. Ensures Certificates are scanned into REM and notes expiration date in critical issues field. |
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| Experience/Education Required | EDUCATION and/or EXPERIENCE Associates degree in Accounting or Finance preferred. A combination of 2-5 years related experience and/or training; or equivalent combination of education and experience will be considered. BUDGET RESPONSIBILITY This position has indirect responsibility that clearly impacts the budget. BUDGET DIMENSIONS Verifies that variable payments have been entered correctly into the REM database. Ensures all payment requests are paid via SAP. SCOPE OF RESPONSIBILITY Applies intermediate skills and procedures, appropriate for the position within assigned functional area. Resolves routine payment questions and problems for other team members or Landlords. Works under direct supervision and follows standard procedures to accomplish assigned tasks. Usually reports to middle management or above. MAJOR CHALLENGES Monthly/weekly deadlines to complete the invoice review process in a timely manner. Ability to communicate in an effective and professional manner. Developing and maintaining positive working relationships with Landlords and internal personnel. TECHNICAL SKILLS • Able to demonstrate basic-to-intermediate computer skills using Microsoft Office applications, such as Word, Excel, and Outlook. • Able to demonstrate intermediate analytical skills. • Able to demonstrate intermediate bookkeeping skills. |
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